From: Hilary Fairfield [hilary.fairfield@hotmail.co.uk]
Sent: 24 July 2017 17:58
To: Bowra, Janette
Subject: Re:
http://portal.wiltshire.gov.uk/areaboard_grants/yp_pa_grant_detail.php?gid=480
Attachments: Complaints policy and procedure final.pdf; Confidentiality policy
final.pdf; Safeguarding policy and procedure final.pdf; Grievance policy and
procedure final.pdf; Equal opportunities policy and procedure final.pdf; Health
and safety policy and procedure final.pdf
Dear Jan
Here is the information that you have requested:
Breakdown of fees for the counsellor
The application is based on the counsellor offering 3
counselling slots per week for 44 weeks of the year. Each slot is
allocated for one hour, and the counsellors fees are £30 per hour.
As per the code of conduct for the British Association of
Counselling, the counsellor needs to have professional supervision. This
has been costed at £30 per hour once a month.
Should the amount requested not be granted, this number of
sessions would not be able to be provided. During the pilot phase, which
is now coming to an end due to the funding being exhausted, the counsellor has
just increased to four slots a week, and even so, she is holding a small
waiting list.
Proportion of rent, heating, lighting, building insurance
The annual costs for the provision of the premises and overheads
in the last set of annual accounts were:
Rent and costs relating to the premises £12642
The lease on the premises is due for renewal this autumn, and
we are anticipating that the annual cost of the lease will rise, as we already
pay below the market rental value.
The amount requested in the grant to support this project is £25
per session (ie. a session equates to four hours) for 44 weeks
of the year, which is well-below the true cost of the use of the premises.
· Crosspoint's contribution
Crosspoint would be contributing to the project in a number of
ways:
- finding, training and providing volunteers to provide the
receptionist duties during counselling sessions;
- use of the telephone during sessions if needed;
- the time of the volunteer directors/trustees to oversee the
project, and have monitoring meetings with the counsellor
- promotion of the service through our website, social
media channels and flyers
- the additional cost of the use of the premises, heating,
lighting, insurance, etc
Please note that Crosspoint (Westbury) exists totally on
donations and grants. There are no paid staff.
Policies and procedures
I attach some of relevant policies. I will need to scan
the insurance paperwork and our memorandum and send it to you separately.
Please know if there is anything else you need.
Best wishes
Hilary Fairfield
Treasurer, Crosspoint (Westbury)
·
From: Bowra, Janette <janette.Bowra@wiltshire.gov.uk>
Sent: 24 July 2017 11:47
To: hilary.fairfield@hotmail.co.uk
Subject: http://portal.wiltshire.gov.uk/areaboard_grants/yp_pa_grant_detail.php?gid=480
Hi Hilary, first I would like to thank you for the recent grant
application that you have submitted.
I have checked over the content and I have a few questions which
I hope you will be able to answer.
·
Please could you provide further information on the breakdown of
the fees for the counsellor for example how long is the funding for?
·
Please could you provide a breakdown of the cost for rent,
heating and building insurance.
·
the amount requested exceed the maximum amount of funds that are
granted per application. The amount allowed is up to £5000.00
·
.
Fees for
counsellor
£3960.00
Professional supervision for
counsellor
£360.00
Proportion of rent, heating, lighting, buildings
insurance £1100.00
Total £5420.00
However, if your request for funding is agreed and the sessions
are a success, you will be able to submit a further application during this
financial year, depending on whether funding is still available or not.
To note, It is always looked on favourably if the applicant can
provide information on any funds that the organisation is contributing for
example in kind: volunteers, paperwork, promotion, tea and coffee to clients
(if applicable), etc
Lastly, please could you provide either a link to all the relevant
policies listed below as part of the funding criteria or alternatively, please
forward each document to me electronically for my records.
·
Child protection
·
Health and Safety
·
Equality of Opportunity
·
Relevant insurance
·
Constitution
·
Complaints Procedures
·
Whistle blowing and whistle blowing
·
E-safety (not applicable as per your comments)
Any questions, please do not hesitate to contact me – I look
forward to hearing from you soon.
Jan Bowra
Locality Youth Facilitator - Pewsey (Maternity Cover),
Warminster and Westbury Community Areas
Community Engagement and Governance
Mobile: 07747455746
Email: janette.bowra@wiltshire.gov.uk
https://www.facebook.com/WestburyLocalYouthNetwork
https://www.facebook.com/warminsterlyn
http://ourcommunitymatters.org.uk
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